Devices (Kiosks)
How to set up, activate, and manage clock-in kiosk devices in WoPora.
Devices (Kiosks)
WoPora supports dedicated kiosk devices --- tablets or touchscreen computers installed at your work sites so employees can clock in and out. Navigate to Dashboard -> Devices.
What is a Kiosk Device?
A kiosk is any device (tablet, touchscreen PC) that:
- Runs a browser pointing to the WoPora kiosk clock-in page
- Is assigned to a specific work location
- Lets employees clock in/out using their 4-digit PIN
- Optionally captures a photo for face verification
- Records GPS location (if the device has location services)
- Works offline, storing punches locally until connection is restored
Kiosks are ideal for sites where employees don't use personal devices at work --- warehouses, retail floors, hospitality venues, construction sites.
Registering a Device
- Go to Dashboard -> Devices -> Add Device
- Enter a device name (e.g., "Warehouse Kiosk 1") and select the location
- Click Save
WoPora generates a one-time activation code (valid for 24 hours). Copy this code --- you'll need it on the physical device.
Activating a Device
On the physical kiosk device:
- Open a browser (Chrome or Safari recommended)
- Navigate to the WoPora kiosk URL for your organisation
- Click Activate Device
- Enter the activation code
- The device is activated and the kiosk clock-in screen appears
Tip: Set the browser to fullscreen / Kiosk Mode and pin it as the home screen so employees can't navigate away. On iPad, use Guided Access.
The Kiosk Clock-In Screen
- PIN entry pad --- Employees tap their 4-digit PIN
- Employee confirmation --- Employee's name and photo are shown after PIN entry
- Action buttons --- Clock In, Start Break, End Break, Clock Out (only the relevant action is shown)
- Photo capture --- If face verification is enabled, the camera activates
- Auto-logout --- Returns to PIN entry screen after 30 seconds of inactivity
Clock-In Actions Explained
| Action | When it appears | What it records |
|---|---|---|
| Clock In | When not yet clocked in today | Start of work shift |
| Start Break | When clocked in and not on break | Start of break period |
| End Break | When on a break | End of break period |
| Clock Out | When clocked in and not on break | End of work shift |
Face Verification
An optional security feature that captures a photo during clock-in and checks it against the employee's profile photo to flag suspicious punches (buddy punching).
Enabling Face Verification
- Open the device in Dashboard -> Devices
- Go to Settings -> Face Verification
- Toggle Enable face verification on
- Set the confidence threshold and save
Captured photos are stored and visible in the employee's timesheet detail for manager review.
Offline Mode
If the kiosk loses internet connection:
- The clock-in screen continues to work
- Punch events are stored locally
- When connection is restored, all stored punches sync automatically
- A subtle offline indicator appears on screen
Managing Devices
The Devices list shows name, location, status, last activity, and total punch count.
Disabling a Device
Temporarily disable for maintenance: open the device -> Disable. The device shows a maintenance message until re-enabled.
Revoking a Device
Permanently revoke (e.g., stolen or decommissioned): open the device -> Revoke -> enter reason -> confirm. A revoked device cannot be re-activated.
Generating a New Activation Code
If the original code expired: open the device -> Regenerate Activation Code.
Hardware Recommendations
WoPora works with any modern device running Chrome or Safari.
- iPad (9th gen or newer) --- Best camera quality for face verification
- Samsung Galaxy Tab A8+ --- Good Android option
- Screen size: 9---13 inches; front-facing camera required for face verification
- Mount on a wall bracket or counter stand at head height
Security Best Practices
- Mount devices in a visible, monitored area
- Enable device screen lock so employees can't browse the web
- Check Last Activity regularly --- an idle device during working hours is a red flag
- Revoke devices immediately if they go missing
- Review face verification photos periodically to spot buddy punching