Timesheets

Timesheets are the record of every hour an employee works. WoPora tracks time via manual entry in the Staff Portal or automatically via kiosk/app clock-in. Navigate to Dashboard -> Timesheet (manager view).

What are Timesheets?

A timesheet in WoPora represents one employee's hours for one week. It contains:

Each day they worked, with start time, end time, and break duration
Total hours per day and for the week
Any notes from the employee
The status: Draft, Submitted, Approved, or Rejected
Clock-event data (if they used a kiosk or app)

Timesheets flow through an approval process before being included in a pay run. See Timesheet Approvals.

Timesheet Statuses

Status	What it means
Draft	Employee is still filling in hours; not yet submitted
Submitted	Employee has submitted; waiting for manager review
Approved	Manager reviewed and approved; ready for payroll
Rejected	Manager rejected; employee needs to correct and resubmit
Locked	Included in an approved pay run; no further edits possible

Viewing Timesheets (Manager)

Go to Dashboard -> Timesheet
The list shows all employees and the status of their current week's timesheet
Use the date range picker to view a different week
Filter by Location, Team, or Employee
Click any employee row to open their timesheet detail

What you see in the detail view

Day-by-day breakdown --- Start time, end time, break, total hours per day
Week total --- Sum of all hours
Employee notes --- Any notes the employee added
Clock events --- Actual punch-in/out timestamps from the kiosk or app alongside manual entries
Variance --- Difference between scheduled (roster) and actual hours

How Employees Fill In Timesheets

Employees enter timesheets through the Staff Portal. They add start time, end time, break duration, and an optional note for each day they worked, then tap Submit Timesheet when done.

Clock-In Based Timesheets

If your organisation uses kiosks or the app:

Method	How it works
Kiosk PIN	Employee enters their 4-digit PIN at the workplace kiosk
Face verification	Optional second step; face is checked against the employee photo
Geofencing	GPS check ensures the employee is at the location before clocking
App (Staff Portal)	Employees clock in/out from their phone

See Devices (Kiosks) for kiosk setup.

Offline Timesheets

WoPora supports offline timesheet entry. If an employee has no internet connection, entries are saved locally and sync automatically when connection is restored. See Offline Mode.

Break Management

Manual entry --- Employees enter total break minutes for each day
Automatic break rules --- Based on the employee's award, WoPora automatically calculates and applies break deductions (e.g., 30-minute unpaid meal break after 5 hours worked)

Break rules are configured in the award settings. See Awards & Compliance.

Flagged Timesheets

Flag	What triggers it
Hours exceed threshold	Total hours are unusually high for the award
Clock data mismatch	Manual entry differs significantly from clock-event data
Out-of-geofence	Employee clocked in from outside the location boundary
Missed clock-out	Employee clocked in but never clocked out
Award violation	Insufficient break time, excessive consecutive hours, etc.

Flagged timesheets appear with a warning icon. Click the flag to see details.

Editing a Timesheet (Manager)

Open the timesheet
Click Edit on a specific day row
Update start time, end time, or break duration
Add a mandatory edit note explaining the change
Save

All edits are recorded in the audit trail with your name, the change, and the timestamp.

Creating a Timesheet Manually (Manager)

Go to Dashboard -> Timesheet -> New Timesheet
Select the employee and the week
Enter their hours for each day
Save as Draft or submit directly

Exporting Timesheet Data

Go to Dashboard -> Timesheet
Apply your filters
Click Export CSV

The export includes all filtered employees, daily hours, totals, and timesheet status.

Timesheets

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