Pay Runs

The Pay Runs module manages the end-to-end payroll process --- from gathering approved timesheets through to exporting a payroll file for your payroll provider. Navigate to Dashboard -> Pay Runs.

Who can access Pay Runs? Admins and Accounts-role users by default.

Pay Run Lifecycle

Every pay run passes through these statuses:

Creating a Pay Run

1. Go to Dashboard -> Pay Runs -> New Pay Run
2. Select the pay period (weekly, fortnightly, monthly)
3. Set the period start and period end dates
4. Select the award (if you have multiple awards configured)
5. Choose whether to include all employees or filter by location/team
6. Click Create Pay Run

WoPora automatically pulls all approved timesheets within the period into the pay run. Unapproved timesheets are excluded --- ensure all timesheets are approved before running payroll. See Timesheet Approvals.

Reviewing a Pay Run

Once created, the pay run shows a line-item breakdown for every employee:

Editing Pay Items

If a line item is incorrect:

1. Click the employee's row to expand it
2. Click Edit on the specific pay item
3. Update the hours or rate and save
4. An audit note is automatically added

Flagged Items

Pay items highlighted in amber require attention:

• Missing tax file number
• Award rate couldn't be determined
• Hours exceed a threshold for the award

Resolve all flags before approving.

Approving a Pay Run

1. Review all line items and resolve any flags
2. Click Approve Pay Run at the top of the page
3. Enter your password to confirm (security check)
4. The pay run status changes to Approved

Once approved, pay items are locked. Further edits require creating an amendment.

Exporting Payroll

After approval, export the payroll data for your payroll provider:

1. Click Export at the top of the approved pay run
2. Select your export format:
   • CSV (Generic) --- Works with most payroll systems
   • ABA File --- Bank file for direct salary payments
   • Xero --- Direct integration format
   • MYOB --- MYOB-compatible export
3. Click Download or Send to Provider

Pay Run History

All past pay runs are listed in the Pay Runs table, sorted by period. Click any row to view the full detail, audit trail, and export history.

Pay Run Amendments

If you discover an error after approval:

1. Open the original pay run
2. Click Create Amendment
3. Adjust the specific pay items
4. Approve and export the amendment as a separate pay run

The amendment is linked to the original for audit trail purposes.

Related Docs

• Awards & Compliance
• Timesheet Approvals
• Employees
• Analytics --- Labour Cost