Timesheet Approvals

The Timesheet Approvals page is where managers and administrators review timesheets submitted by employees and either approve or reject them. Navigate to Dashboard -> Timesheet Approvals.

Only timesheets with Submitted status appear in the approval queue. Employees must submit their timesheets before managers can act on them.

Approval Workflow

Employee enters hours -> Submits timesheet -> Manager reviews -> Approved or Rejected
                                                                      -�-
                                               Rejected -> Employee revises -> Resubmits
                                               Approved -> Included in Pay Run

The Approval Queue

The approval queue lists all timesheets awaiting review:

Filtering the Queue

• Location --- Show only employees at a specific site
• Team --- Show only a specific team
• Period --- Filter by pay period or custom date range
• Employee --- Search by name

Reviewing a Timesheet

1. Click any row in the approval queue to open the timesheet
2. The detail view shows:
   • Each day with start time, end time, break duration, and total hours
   • Any notes added by the employee
   • Clock-event data (if the employee used the kiosk or app to clock in)
   • A comparison against the scheduled roster
3. Review each day's entries for accuracy

Clock Events vs Manual Entries

If the employee used the kiosk or app, their clock events appear as a timeline below the manual entries. You can see if manual entries match actual punch times. Any significant divergence is highlighted.

Approving a Timesheet

After reviewing:

1. Click Approve at the top of the timesheet
2. Optionally add a note
3. Click Confirm

The timesheet status changes to Approved and it becomes eligible for the next pay run.

Rejecting a Timesheet

If the timesheet has errors:

1. Click Reject
2. Enter a reason for rejection --- this is shown to the employee
3. Click Confirm Rejection

The employee is notified and can correct and resubmit.

Editing Before Approving

Managers with edit permission can adjust timesheet entries before approving:

1. Open the timesheet
2. Click Edit on a specific day row
3. Update start time, end time, or break duration
4. Add an edit note explaining the change
5. Save and then approve

All edits are logged in the timesheet's audit trail.

Bulk Approval

To approve multiple timesheets at once:

1. Check the boxes next to the timesheets you want to approve
2. Click Bulk Approve in the action bar
3. Review the summary and confirm

Timesheets with active flags cannot be bulk-approved and must be reviewed individually.

Audit Trail

Every action on a timesheet is recorded:

• Who submitted, who approved/rejected
• Timestamps for each action
• Any edits made and by whom
• Notes added at each stage

Access the audit trail by opening a timesheet and clicking the History tab.

Related Docs

• Timesheets
• Pay Runs
• Awards & Compliance
• Notifications